Airtable pricing vs no-code databases for 10, 25 and 50 people

Rangee is our product; we compared it on public criteria, checked on 1 November 2026.

This is the first edition of the No-code database price observatory, updated every quarter. We checked Airtable pricing and the prices of six other tools on their official pages, then worked out the bill for three typical teams. The price per seat isn’t enough: what counts is who pays, and how many people only view.

Airtable pricing in 2026: how much does it cost?

As of 1 November 2026, Airtable Team costs $20 per editor per month on annual billing, or $24 on monthly billing. Business costs $45 annually and $54 monthly. Enterprise Scale is priced on request. The Free plan stays free, with 1,000 records per base and 5 editors.

These figures come from Airtable’s pricing page and its help page on plans, checked on 1 November 2026. The pricing page only shows the annual price; the monthly price appears in the help centre. Amounts are in dollars, with no mention of tax.

The point that changes the bill fits in one sentence: Airtable bills the people who can edit at least one base. Read-only collaborators, forms and shared links are free.

The two official pages differ on one detail. The help centre lists commenters among the billed roles on Team, and among the free roles on Business. The pricing page only mentions editing rights. Our typical viewers are read-only, so this point doesn’t change our totals.

For an overview of the tools compared here, see also our comparison of European Airtable alternatives.

How did we calculate?

We took each tool’s public price per seat, on annual and then monthly billing, and multiplied it by the number of people the vendor bills. Currencies stay as published, with no conversion. Amounts exclude tax where the page says so, and are taken as displayed otherwise.

The three typical teams follow the same logic: a minority builds and enters data, the majority views.

Five rules guided the calculation:

• A viewer is someone who looks at data without editing or commenting.
• For each tool, we apply its own rule: viewers billed or not, according to its official documentation.
• When two official pages from the same vendor contradict each other, we give the range covering both readings.
• We use the first self-service paid plan, plus Airtable Business and Baserow Advanced, whose billing rule differs.
• A figure missing from the official pages is marked ‘not stated’ and left out of the totals.

The annual cost on annual billing is the displayed monthly price multiplied by twelve. The annual cost on monthly billing is the undiscounted monthly price multiplied by twelve. Add-ons, AI credits and storage packs aren’t counted.

Who gets billed: editors, commenters or viewers?

Airtable, NocoDB and Rangee bill only those who edit, as does Baserow on its Advanced plan. SeaTable, Grist and Notion bill every team member, including those who only read. Baserow Premium remains ambiguous. For a team where 70% of people only view, this gap matters more than the seat price.

Sources, checked on 1 November 2026: Airtable, Baserow, subscriptions overview, Baserow, plans, SeaTable, NocoDB, Grist, Notion. Rangee’s prices come from our published price list.

Baserow Premium needs a closer look. The subscriptions overview states that, on Premium cloud, all collaborators are billable. The plans page states that Baserow bills every active user except viewers. So we calculate both cases: editors only, or the whole team.

Notion’s monthly price isn’t visible: the pricing page shows annual billing by default, at €9.50 per member. It advertises savings of up to 20% on annual billing, without showing the monthly rate. So we only give the cost on annual billing.

Three further points help avoid unpleasant surprises. On Baserow Cloud, a workspace can’t mix free and paid active contributors. With Notion, a viewer can stay a guest, but only sees the pages shared with them. With Grist, free guests are limited to two per document.

What do you pay for 10, 25 and 50 people?

For team B, 8 editors and 17 viewers, the monthly bill on annual billing ranges from €40 with Rangee Pro to $360 with Airtable Business. Airtable Team comes to $160, NocoDB Plus to $96, SeaTable Plus to €175 and Notion Plus to €237.50. Baserow Premium sits between $80 and $250.

Monthly cost, on annual billing

For Baserow Premium, the low end of the range counts editors only, the high end counts the whole team.

Annual cost, by billing mode

Three findings stand out. First, Baserow Advanced costs less than Baserow Premium billed to the whole team: the seat is dearer, but viewers no longer pay. Second, NocoDB stops charging after the 9th editor, which keeps its bill almost flat between 25 and 50 people. Finally, at 50 people, Airtable Business exceeds $8,000 a year on annual billing.

If Baserow Premium bills only editors, however, it becomes cheaper than Advanced. Check this point with Baserow before you sign: it’s the widest gap in this survey.

Notion deserves a caveat. If your 35 viewers stay guests rather than members, only the 15 editors pay, which comes to €142.50 a month. In return, each guest only sees the pages shared with them. The guest cap on the Plus plan isn’t clear from the pricing page: check it before relying on this scenario.

What do free plans really allow?

The free plans checked on 1 November 2026 range from 500 to 10,000 records. SeaTable Free allows up to 25 users and 10,000 rows; Grist Free, 10 members and 5,000 records per document. Airtable Free caps out at 1,000 records per base and 100 automation runs per month.

Sources: pricing pages of Airtable, Baserow, SeaTable, NocoDB, Grist and Notion, checked on 1 November 2026.

Rangee’s Free plan is one of the tightest on volume: 500 records in a single base. It suits testing or a small tracker. For a team of 10 with a few thousand rows, SeaTable Free or Grist Free will last longer without paying, if their other limits suit you.

Looking for a free tool for a specific job? Our selection of free inventory software applies the same grid to a concrete case.

What happens when you go over a limit?

The pages we checked don’t mention data being deleted when you exceed a limit, but they say little about what follows. SeaTable blocks new rows and files while keeping access. Baserow blocks new rows after 7 consecutive days over the cap. NocoDB grants two weeks’ grace, then may restrict some features.

At Rangee, overages are never charged. The only extra purchase available is a 50 GB storage pack at €10 per month per workspace, on the Pro plan.

Which features are reserved for expensive plans?

The audit log is the feature most often held back: Enterprise Scale only at Airtable, Advanced at Baserow, Scale and Enterprise at NocoDB, Enterprise at Notion. Timeline and Gantt views are among Airtable’s Team features, and Baserow keeps Kanban, Calendar and Timeline for Premium.

Sources: Airtable help on plans and on the audit log, Baserow documentation, pricing pages of NocoDB, Grist, Notion and SeaTable, checked on 1 November 2026.

At Rangee, all eight views, Timeline and Gantt included, the audit log and the login history are on every plan. Plans differ only by volume. SSO is available as an option on the Custom plan, on request.

This question matters most if you’re moving off Excel to gain control. Our guide to building an Excel dashboard shows where the spreadsheet runs out.

What these figures don’t tell you

A price per seat doesn’t sum up a tool. This survey compares bills, not feature depth, hosting or support. A tool that loses on one line may win on another, and Rangee has its limits too.

Baserow and NocoDB can be self-hosted; Rangee can’t be self-hosted and isn’t open-source software. If you want to install the tool on your own server, those two remain the right choice. NocoDB can also connect to an existing database, which Rangee doesn’t do.

Volume limits don’t always compare like for like. Airtable counts per base, Baserow and SeaTable per workspace or per team, Grist per document. Check your largest table before choosing, not just your headcount.

Finally, these prices change, and a vendor’s own pages don’t always say the same thing. Currencies differ: $1 and €1 aren’t worth the same, and VAT isn’t always included. We’ll repeat this survey every quarter and date every discrepancy.

Which tool should you choose for your team size?

For 10 people and a few thousand rows, a free plan may be enough: SeaTable Free and Grist Free cover this case on paper. Beyond that, the right criterion is the share of viewers. The higher it is, the more a tool that bills only editors pulls ahead: Airtable, NocoDB, Baserow Advanced or Rangee.

A few pointers from the survey:

• You’re staying on Airtable: on Team, give people who only view the read-only role rather than commenter, so you don’t pay for them.
• You have more than 9 editors and want to self-host or connect your own database: NocoDB becomes very economical.
• You want European self-hosting with fine-grained permissions: Baserow Advanced.
• You want data in Europe, no server to manage, and every feature from the first plan: Rangee Pro, at €5 per editor per month.

You can rework the tables above with your own headcount: count your editors, count your viewers, then apply each tool’s rule.

To check what your team would cost with us, see our pricing or create a free workspace: the Free plan doesn’t expire, and your readers never pay.